Updated: Feb 28
From the safety and convenience of your own home.
How to Plan a Fantastic Virtual Party During the Pandemic
With a lot going on in the world, the COVID-19 pandemic has been one of the most catastrophic events in this era and has impacted millions of people. To reduce the risk of spreading the coronavirus in the United States, each state lawmakers implemented social distancing guidelines limiting large groups of people. Now, although some states have lifted those guidelines, others are still in effect. As I mentioned, the social distance guidelines were put in place to keep us safe, but for some, not having a social support system has affected health.
Having a social support system is better for our mental and emotional health. And in the words of Dr. Emiliana Simon Thomas, Director of the Greater Good Science Center at the University of California, Berkeley, “Human beings are an ultra-social species — and our nervous systems expect to have others around us.” She believes that we are built to really seek social companionship and understanding.
Having a social support system decrease chronic stress on our bodies and helps our brains function better. So simply, psychologically we prefer not to go through life alone”.
So, to help restore our emotional and mental health during the pandemic, we should find other ways to engage with people socially. Planning a virtual event is a perfect way to do so because it allows people to interact with others socially from the comfort and safety of their own homes. And it is fun! So today I will show you how to plan a fantastic virtual party during the pandemic.
Step 1: Create a plan. Just with any successful project, you must create a plan first. Grab your computer or a notepad and start jotting down ideas. What is the party theme? Will you host the party, or will you contract a host? What video communication platform will you use? Zoom, Skype, Facebook Live, or YouTube? There are plenty of companies out there. Will there be a D.J., or will you just play your iTunes music playlist? Write it all down.
Step 2: Find speakers and vendors. Most physical events and parties have guest speakers, so why not have one for your virtual event. This person(s) can be a local artist, poet, or someone you know personally, that you think would make a good speaker. Call them and ask them to be a guest speaker at your event.
Vendors are optional. You can contact a vendor to have food and beverages delivered to their homes, or you can have people bring their own food and beverages to the virtual event. However, having food delivered to your guest’s homes will give your party a wow factor.
Step 3: Find virtual activities. Find virtual games and activities to fill up time slots during your party. The worst thing a person can do is have downtime when throwing a virtual party. MAKE SURE to have all time slots filled with an activity. You can play bingo, trivia, treasure hunts, dance battles, karaoke, and much more. Just be creative.
Step 4: Create a day of event agenda. Agendas are a great way to keep things organize, and it is an outline of the activities that will happen during the event. The agenda should have a list of all items and activities occurring with the corresponding times it will occur. When designing the agenda, make sure to add color to make the document more appealing.
Step 6: Invite guest. There isn’t a party without guests, right? Create a guest list of family, friends, coworkers, classmates, or that person you have been crushing on since high school. Wink. Wink. Once you have your list together, send out an appealing email or create an event link through Facebook and invite all of your guests.
Step 7: Throw the party. This is the fun part. It is the day of the event, and it almost time to start. Make sure you, your guest speakers, and the D.J. log into the event thirty minutes early to test everything and ensure everything runs smoothly. Once you are all set, it is party time. Have fun and enjoy your event.
Now I know that planning an event can be overwhelming, but there are some shortcuts. Suppose you do not want to go through the hassle of planning and coordinating your virtual event. In that case, you can contact my company, Where’s The Party, an event management company that specializes in virtual event planning, and we will plan and coordinate your event from a to z. Here is the link to contact us: